<aside> đź’« Goal: Maximize the number of VSME data points prefilled by Karomia AI by uploading all relevant documents available to you.
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Below, we list the most common and relevant types of documents to provide. The more relevant documents you upload, the more complete and accurate the prefilled VSME data points will be.
Be mindful of what documents you upload. Adding irrelevant files or multiple versions of the same file can lead to suboptimal results, increasing the manual work needed to complete and validate your VSME report.
Accepted file types include:
Note: This is an exhaustive list—you may not have all the documents listed, and that's okay.
| Type | Purpose |
|---|---|
| Business and Sustainability Strategy | A business strategy describes how the company creates value, its core activities, customer segments, and sustainability integration in the business strategy. A sustainability strategy outlines sustainability goals, policies, and transition plans including climate action, diversity, and ethical conduct. |
| Risk Management Policy | Details the identification, assessment, and mitigation of risks, including those related to sustainability matters (e.g., environmental, social, governance risks). |
| Internal Policies such as human resources policies, code of conduct, health and safety regulations, data protection standards, customer and supplier relationship policies, diversity and inclusion initiatives, and whistleblower protections. | Governance disclosures on health and safety, ethics, diversity, corruption, whistleblower, customer, data protection, etc. |
| Comprehensive list of operational sites, including physical addresses—such as offices, warehouses, factories, and other relevant facilities. | Identify and map all sites and key assets, including their geolocation, to assess their proximity to protected areas and other relevant environmental considerations. |
| Energy mix and carbon footprint reports, if available | GHG Scope 1 & 2 emission calculations (in case you have not made this calculation) and energy use (renewable vs non-renewable). |
| Electricity and energy invoices, if energy mix and GHG calculations are not available. | GHG Scope 1 & 2 emission calculations (in case you have not made this calculation) and energy use (renewable vs non-renewable). |
| Water invoices, or other document about water consumption | Provide data on water withdrawal, discharge, and consumption. |
| Permits and Environmental Reports | Data regarding environmental pollutants and the utilization of hazardous or regulated substances. |
| Internal Waste Registry / Environmental Logs | Provides data on waste type, volume, and treatment method (recycled, hazardous, etc.). |
| Aggregate HR Records in number of FTEs or number of employees (gender distribution, contract types, etc.) | Includes employee data such as contract types, gender distribution, and other workforce-related metrics. |
| Prevention Advisor Reports | Accidents, fatalities, health & safety incidents. |
| Sustainability Certifications or Labels | Certifications such as ISO 14001, CO2 Neutral Label, B-Corp, EU Ecolabel, etc. that validate sustainability practices. |
| Internal and Supplier Audit Reports | Assessments of internal processes to ensure compliance with sustainability policies and identify areas of improvement. Assessments of suppliers on sustainability criteria, ensuring ethical sourcing and responsible procurement practices. |